Administrator Manual

Creating a New User

Go to Admin → Users, click Add User. Enter the username, password, name, email, and check off any projects they should have access to. Click Add

Creating a New Project

Go to Admin → Projects, click Add Project. Enter the project name, the project admin, and the PI. Enter a 6 digit cost center number, which will act as the ID for the project. Enter a start date which is before the present and an end date in the future (or in the past if the project has ended). Use the YYYY-MM-DD format for the date. You can use a date like ’3000-01-01′ for a project with an open end date. Select any users who should have access to the project. Click Add

Deleting a Subject

There are two possible ways to delete a subject

  1. Go to Subjects, search for your subject. Within the results list, you will see a red X on the end of the line. Click the X to delete the subject.
  2. On the individual subject’s page, click the Delete button next to the subject UID.

Subjects are not really deleted, they are simply marked as inactive in the database.

Moving a Subject to a New Project

On the individual subject’s page, select a new project from the Move subject to new project drop down box. Click Move. This will move all studies from the currently enrolled project to a new enrollment of the new project. The existing project enrollment will remain, but will be empty.

Deleting an Imaging Study

On the individual subject’s page, click the study you want to delete. Under the Study Information box, click the Admin Functions to see the available admin functions. Click the red X to delete the study. A study is not really deleted from the system. References to it are removed from the database, but the files are left in the /nidb/archive directory. For example, if you delete study 1 for subject S1234ABC, /nidb/archive/S1234ABC/1 will become /nidb/archive/S1234ABC/1-123456789 where 123456789 is the unix timestamp for the date/time the study was deleted.

Moving a Study from One Subject to a Different Subject

On the individual subject’s page, click the study you want to delete. Under the Study Information box, click the Admin Functions to see the available admin functions. Enter the UID of the destination subject next to Move study to subject and click Move.

Moving a Study to an Existing Project (within a subject)

On the individual subject’s page, click the study you want to delete. Under the Study Information box, click the Admin Functions to see the available admin functions. Select the new project next to Move study to project and click Move. The drop down list will only show projects in which the subject is already enrolled. To enroll a subject in a project, go the individual subject’s page and enroll them in the appropriate project.

Performing a File Audit on an Imaging Study

On the individual subject’s page, click the study you want to delete. Under the Study Information box, click the Admin Functions to see the available admin functions. Click Perform file audit. It will check each series to see if the number of files reported on the website matched the number of files in the /nidb/archive directory. Any discrepancies will be reported. Click Fix to adjust the database to match the physical file counts.

2 thoughts on “Administrator Manual

    • I’ve never really thought to delete a project! Usually I want to keep any record of a project, because there may be subjects associated with it. It is possible to make a project inactive by setting the IRB end date to some date in the past. Maybe we can add the ability to delete a project, or at least make it hidden.

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